Trustees with Prairie South School Division have renewed the organization’s $15-million operating line of credit, a source of funding the division can access if an event disrupts its regular revenue stream.
The line of credit is through Scotiabank, but since the banking agreement with that financial institution expired on Dec. 31, 2021, trustees needed to renew the line of credit in the short-term, business superintendent Ron Purdy said during the recent board of education meeting. However, the good news is that a new agreement with Scotiabank has been reached.
“The chances of us using that (line of credit) are very slim unless something really disastrous happened. It’s just a risk management thing you do in case something did happen and you needed it,” he said.
While Prairie South has not accessed its line of credit for several years, having it in place ensures that the school division can run smoothly if revenue from the provincial government is ever interrupted, Purdy added.
Trustees then voted to approve the borrowing resolution for the line of credit for 2022.
Disposal of records
Also, during the board meeting, trustees agreed to dispose of school records that did not need to be retained by having the documents shredded.
A board policy states that records must be retained for a specific time as specified in the Saskatchewan learning records retention and disposal schedule and as directed by the Education Act, 1995, The Local Government Election Act and The Archives Act, Purdy said.
The Local Authority and Freedom of Information and Protection of Privacy Act also requires school divisions to dispose of records with personal information after the information is no longer needed.
Prairie South will dispose of the following records as part of this purge:
- Student cumulative record and learning files for those born in 1996; the data only needs to be retained until students turn 25 years old
- A.E. Peacock Collegiate student composite files from the 1995-96 year; the data only needs to be retained until youths turn 25
- Peacock attendance data from 2015 to 2018; the data only needs to be retained for one year since attendance registers are located digitally on an office server
- Peacock graduation programs and letters from 2014 to 2018
- Peacock invoices from the 2010-11 school year; the data only need to be retained for three years
- Peacock student summaries from 1982 to 1984; the data only needs to be retained until youths turn 25
- Peacock student marks/analysis/gatherings/verifications for 1969, 1972, 1973, 1975 to 1981, and 1994 to 2002; this data only needs to be kept until students turn 25
- Peacock nutrition program info for 2009-10, 2011-12, 2012-13, 2013-14, 2018-19; this data only needs to be retained for three years
- Board office personnel files of employees who ended employment before 2019; that data only needs to be kept for three years
The next PSSD board meeting is Tuesday, Feb. 1.
